Job opportunity: Senior Administrators wanted for iwi organisation

April 7, 2022

Job opportunity: Senior Administrators wanted for iwi organisation

Do you have extensive experience in administration and want to work for an organisation that’s committed to creating better outcomes for Māori?

Te Arawa Mahi is vetting candidates to fill two Senior Administrator positions within a prominent, Rotorua-based iwi organisation. 

Both roles involve key administration tasks and will require somebody with exceptional time management, organisational and interpersonal skills.

Senior Administrator role one

Key tasks:

  • Provide administrative, co-ordination, monitoring and reporting services 
  • Provide secretariat support, such as minute taking, agenda and papers collation, and logistical needs such as arranging travel
  • Co-ordinate the team’s logistical needs in hui planning, meetings, team communication and travel
  • Calendar and diary management for the Programme Director
  • Provide accurate and timely support to ensure hui and hui participants are productive and produce quality outputs

Key competencies

  • A relevant tertiary qualification or similar experience is highly desirable
  • Experience in executive administration, supporting senior roles and co-ordination including secretariat/board support
  • Previous experience in administration of procurement and contract processes is an advantage
  • Experience in relationship management with iwi, Crown agencies and NGOs
  • Knowledge of te reo me ōna tikanga
  • Ability to self-manage and great time management skills
  • Excellent communication skills, especially with iwi
  • Flexibility to adapt with changing environments and systems
  • Ability to multi-task and work in a fast-paced environments

Senior Administrator role two

Key tasks:

  • Managing shared calendars, attending meetings and preparing timely notes from meetings, managing key correspondence and reports, scheduling meetings
  • Highlighting or summarising key discussion points from papers sent in advance of meetings, or preparing meeting packs, creating and preparing Board agenda, papers, schedules and correspondence
  • Mananging the Board calendar, meetings, action lists, minute-taking, preparation/collation  of Board agendas and papers through BoardPro.
  • Project administration support, managing small events, creating, overseeing, distributing and filing key correspondence
  • Monitoring shared inboxes and preparing or responding to correspondence on behalf of the Practice Manager
  • Helping with financial and account activities, which may include invoice, receipt and payment processing and coding, and approvals.
  • Monitoring and updating the website

Key competencies 

  • Excellent communication skills
  • Ability to self-manage and great time management skills
  • Demonstrated experience in administration and executive support
  • Knowledge of accounts entry preferred
  • Experience with BoardPro, Xero, Zoom/ MS Teams or similar products
  • Ability to build and maintain positive relationships
  • Knowledge of te reo me ōnā tikanga
  • Punctual, reliable and professional
  • Ability to work as part of a team, while taking responsibility for own tasks and delivery
  • Ability to multi-task and work in a fast-paced environment
  • Able to work remotely (online)

For more information about these two roles, please contact Te Arawa Mahi Manager Richie Ngatai on 027 288 5001.

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